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Project Administrator (Part time- 20.0 hours per week) - Saskatchewan

Project Administrator (Part time- 20.0 hours per week) - Saskatchewan




Saskatoon, SK, Canada


Administration, Project Support

Date Posted

March 6, 2023


Career Opportunity:

We have an exciting opportunity for a Project Administrator within our Saskatchewan office.

Reporting to the Lead Operations Administrator, the successful candidate will be accountable for supporting and assisting the project team with various administrative duties to ensure a superior client experience is provided to client.

Recently, Magna IV has been tasked with completing a multi year project which includes field and design support for a North American utility that includes a requirement of data compilation of data collected and design documentation of approximately 40,000 power poles.


The accountabilities of this Administrator position fall under two primary areas of support, with typical tasks as outlined below:

Project Specific Administrative Support

  • Assist with permitting and uploading process for Magna IV designs to an electrical utility online portal.

  • Assist with compilation and organization of data received from field workers and in-office design staff.

  • Work closely with the Project Manager and Design Lead in order to complete administrative duties as required.

  • Assist with data compilation for monthly invoicing requirements.

  • Assist with A/R follow up on outstanding invoicing

  • Preparation of monthly project costing and WIP reports.

  • Preparation and upkeep of monthly project tracking reports for review by the Project Manager and Design Lead.

Secondary Administrative Support (if/when required)

  • Assist in preparing quotes, reports, data books, construction packages, document review packages, tender packages and quotation documentation for engineering and technical teams

  • Assist with technical report writing, editing and formatting

  • Support preparation of proposals to include all pertinent information such as employee resumes, statement of qualifications, etc.

  • Handle internal inquiries requiring investigation and follow-up

  • Preparation of binders, USB’s and labels for clients

  • Create, format and edit various files including Microsoft Office and pdf documents

  • Schedule and organize meetings, including facility arrangements, teleconferencing and Teams set up

  • Accurately enter data into of a wide range of documents including client orders, technical reports, and various software programs

  • Manage other project related documentation

  • Execute project related logistics

  • Coordinating couriers and shipments of letters/documents

  • Assist to coordinate scheduling, maintenance and communication of tool-crib needs and utilization activities

  • A/R Collections

  • Review of Project WIP at month end

General Office Administrative Support

  • Coordinate project specific travel arrangements (flights, hotels and car rentals)

Required Skills and Qualifications

  • 2- 5 years of administrative experience

  • Experience working in an Engineering, Field Services, or other professional environment would be a definite asset

  • Document Control experience is an asset

  • Advanced computer experience in Microsoft Windows and Microsoft Office applications

  • Advanced experience with Bluebeam and Adobe

  • Excellent accuracy and attention to detail mandatory

  • Strong writing and editing skills

  • Strong organizational skills to maintain project working directories and email correspondence

  • Strong problem solving skills, and the ability to work with minimal supervision

  • Must be able to work in a dynamic work environment

We thank all interested applicants however, only qualified candidates will be contacted.

About us

Magna IV Engineering is a power & automation solutions provider, founded in 1982. We are specialists in Electrical Engineering, Automation Solutions, and Technical Field Services.

Our focus and robust team composition enables us to deliver superior client experiences across a host of industry segments. Some of our clients have been seeking our expertise since our inception.


More About Magna

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