We have an exciting opportunity for a Project Administrator within our Saskatchewan office.
Reporting to the Lead Operations Administrator, the successful candidate will be accountable for supporting and assisting the project team with various administrative duties to ensure a superior client experience is provided to client.
Recently, Magna IV has been tasked with completing a multi year project which includes field and design support for a North American utility that includes a requirement of data compilation of data collected and design documentation of approximately 40,000 power poles.
The accountabilities of this Administrator position fall under two primary areas of support, with typical tasks as outlined below:
Project Specific Administrative Support
Assist with permitting and uploading process for Magna IV designs to an electrical utility online portal.
Assist with compilation and organization of data received from field workers and in-office design staff.
Work closely with the Project Manager and Design Lead in order to complete administrative duties as required.
Assist with data compilation for monthly invoicing requirements.
Assist with A/R follow up on outstanding invoicing
Preparation of monthly project costing and WIP reports.
Preparation and upkeep of monthly project tracking reports for review by the Project Manager and Design Lead.
Secondary Administrative Support (if/when required)
Assist in preparing quotes, reports, data books, construction packages, document review packages, tender packages and quotation documentation for engineering and technical teams
Assist with technical report writing, editing and formatting
Support preparation of proposals to include all pertinent information such as employee resumes, statement of qualifications, etc.
Handle internal inquiries requiring investigation and follow-up
Preparation of binders, USB’s and labels for clients
Create, format and edit various files including Microsoft Office and pdf documents
Schedule and organize meetings, including facility arrangements, teleconferencing and Teams set up
Accurately enter data into of a wide range of documents including client orders, technical reports, and various software programs
Manage other project related documentation
Execute project related logistics
Coordinating couriers and shipments of letters/documents
Assist to coordinate scheduling, maintenance and communication of tool-crib needs and utilization activities
Review of Project WIP at month end
General Office Administrative Support
Coordinate project specific travel arrangements (flights, hotels and car rentals)
Required Skills and Qualifications
2- 5 years of administrative experience
Experience working in an Engineering, Field Services, or other professional environment would be a definite asset
Document Control experience is an asset
Advanced computer experience in Microsoft Windows and Microsoft Office applications
Advanced experience with Bluebeam and Adobe
Excellent accuracy and attention to detail mandatory
Strong writing and editing skills
Strong organizational skills to maintain project working directories and email correspondence
Strong problem solving skills, and the ability to work with minimal supervision
Must be able to work in a dynamic work environment
We thank all interested applicants however, only qualified candidates will be contacted.
Magna IV Engineering is a power & automation solutions provider, founded in 1982. We are specialists in Electrical Engineering, Automation Solutions, and Technical Field Services.
Our focus and robust team composition enables us to deliver superior client experiences across a host of industry segments. Some of our clients have been seeking our expertise since our inception.